Submitting your HDR thesis
|Submission form for PhD, Doctorate, or Masters by Research (opens in new window)|
By default, your thesis will become immediately available online (after it is has been processed by university staff). If you are currently seeking to have portions published or have other valid reasons why your thesis should not be made available immediately, you can request an 'embargo' through the library submission form. This allows you to choose a period of up to 3 years delay before your thesis becomes public. You should discuss the need for an embargo with your supervisor first. The submission form requires you to put in a reason for your embargo which will then go through a formal approval process.
Step by step instructions
Step 1: Open the submission form and select the 'Register Now' button
Step 2: Fill out your basic personal information. Email addresses will be confidential, but the name and thesis title you enter will be made public so make sure you format and spell them as you would like them to appear. Select 'Save and Continue'.
Step 3: Click on the 'Deposit Thesis' button
Step 4: To add your files, select 'Edit this version' from the menu on the right:
Step 5: Scroll down to 'Part 3' and paste in your abstract. It is recommended that you copy and paste from the Word version of your thesis, rather than the PDF version, to avoid odd formatting. You will not be able to add formatting, such as italics or special characters.
You also have the option to upload a separate PDF copy of your abstract. You can skip this completely, but you may want to do this if your abstract had symbols and formatting that have not come across as desired.
Step 6: Add a handful of keywords that directly relate to your thesis topic. Use all lower case (except for names) separated by commas.
Step 7: Where it says Party 4: Upload Your Thesis, click on Add a resource
Step 8: Browse for, or directly drag and drop the Master Copy of your thesis. Once the file name appears, press 'Next' in the bottom right corner.
Step 9: Here you can double check the file name and also download the file if you like. If the file is the wrong one, just press the 'X' in the corner to close that window and you can start again. Once you're ready, click 'Save'.
Step 10: Make sure to read and agree to the Authenticity statement and Declaration before marking the two 'I agree' boxes.
Step 11: Scroll down to the 'Open Access' heading. If you have a second Library Copy of your thesis (with confidential or copyright material removed), you can upload this here by marking the second box.
if you are only submitting the Master Copy, then mark the first of the options.
Step 12: To upload the Library Copy for public access, use the same method as before to add the file. Once uploaded, it will appear like this:
Step 13: Read the Copyright Statement and mark the 'I agree' box.
If you are ready for your thesis to become available immediately (after staff processing), select the 'Open access' box. Choose 'Embargo access' if you need to delay the date that your thesis becomes public.
Step 15: If you selected an embargo, you can now choose the duration of your embargo. Your thesis will eventually become public after the chosen time. You are required to also provide a reason (e.g. details about a forthcoming publication) and mark off on the Embargo statement. Your embargo will need to be formally approved, it is not automatically granted.
Step 16: Once this is all complete, click on Save and Exit at the top of the page. If you skipped any mandatory fields, such as keywords, you will need to go back and complete them before you can move on.
Step 17: This is the last step, you will presented with a box where you can enter an optional note for university staff. Once you are ready, select 'Submit for moderation', this will now send it off to be approved by the Office of Graduate Research and then the Library.