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Knowledge management for research groups

Guidelines on how to name and share files and coordinate research projects.

Why knowledge management?

Most collaborative projects require some level of knowledge management. Depending on the size and complexity of the project, this can be a simple matter of storing email correspondence in a specific mail folder, or a complex system of nested directory folders shared with project team members on an institutional drive or a cloud storage system.

A logical and transparent knowledge management system is important for the following reasons:

  1. To keep track of work done by team members
  2. To allow team members access to the documents and information they require
  3. To ensure that all team members have access to the latest version of the research and that any changes are made to the correct version (usually the latest version)
  4. To provide historical information on the project and its progress 
  5. To enable new team members to access the project history and take over tasks from others
  6. To keep records and data so that they remain available when the project is finished.