The FAC and NHMRC's policy on the dissemination of research findings. As an NHMRC CIA you have mandated Open Access requirements.

The NHMRC's revised policy on the dissemination of research findings states:

"NHMRC ... requires that any publications arising from an NHMRC supported research project must be deposited into an open access institutional repository within a twelve month period from the date of publication."

The Flinders Academic Commons (FAC) is the University’s open access institutional repository. Deposit of your publication in the FAC satisfies NHMRC requirements without the need to use an open access publisher, which may incur a cost.

 Key NHMRC Requirements:

  • Chief Investigator As (CIAs) are responsible for complying
  • Must comply within 12 months of publication
  • Refers to the 'acceptable version' of peer-reviewed journal articles in the first instance.

See the notes below for more information.


 Key dates:

  • The policy came into effect on the 1st July 2012
  • Articles accepted for publication before the 1st of July 2012 but published after this date will be exempt 
  • The first articles are required to be deposited in the institutional repository by 1st July 2013.

If you're unsure whether you need to comply with this policy, our FAC and NHMRC decision tree flow chart may help.

You can also contact us for more information on how we can help, or see our general Frequently Asked Questions.



  • Responsibility for depositing papers
    The Chief Investigator A (CIA) on any given grant will be responsible for providing the publication metadata (ie – journal name, title, author list, volume, issue, page numbers etc) and, as and when it becomes available, the appropriate copy of the publication to the institutional repository. This is independent of the CIA’s authorship role (first, last or middle) on a given paper.
  • Compliance deadline
    Articles need to be in the FAC within 12 months from the date of publication. However, publication metadata should be submitted as soon as possible after the paper is accepted for publication.
  • Acceptable versions
    Both the author’s version of the article (Word document) after peer-review, with revisions having been made and the publisher’s version (e.g. journal version with final pagination and formatting) are acceptable under this revised policy.
    Journals may have different policies regarding what version of a manuscript or article can be made available, and timing of this availability. This information should be included in any copyright/licensing agreement.
    FAC staff will check publishers’ copyright agreements and advise on the appropriate version to deposit.
  • Papers already available openly
    For articles already available openly, for example by payment of an Article Processing Charge (APC), the metadata (citation information) still needs to be deposoited to the FAC, including corresponding NHMRC grant number/s. We will then add a link to the open access paper. This is to allow the NHMRC to monitor what is being made available open access.

The above information has been sourced from the NHMRC website: revised NHMRC policy on the dissemination of research findings.